Recreational POS Software

By | September 16, 2025
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A Look At The Recreation POS market

The main POS software companies competing with RecTrac in the parks, recreation, and facility management sector include CivicPlus Recreation Management, ACTIVENet, RecDesk, MyRec.com, EZFacility, DaySmart Recreation, SmartRec, CampDoc, CommunityPass, Xplor Recreation, DSE Rec Center, RezExpert, Parafait, Jarvis, Sportsman Web, InnoSoft Fusion, Omnify, Daxko Operations, ShapeNet, Park Software, Bio-Logic Inc. (Gym Assistant), Centaman, Univerus, and ePACT.

Most Prominent Competitors

  • CivicPlus Recreation Management: Widely preferred for its usability and robust parks and facility management features.

  • ACTIVENet/ACTIVEWorks for Parks & Recreation: A leading solution for recreation management with strong POS capabilities.

  • RecDesk: Known for flexibility and ease of use in managing memberships and POS transactions.

  • MyRec.com: Focused on budget-friendly recreation management with POS integrations.

  • EZFacility: Popular in fitness centers for its scheduling and POS functionality.

  • SmartRec (PerfectMind/Amilia): Offers facility management with integrated point-of-sale options.

  • CommunityPass: Provides web-based registration, payments, and POS for community services.

  • Xplor Recreation: Known for modern recreation management and point-of-sale features.

  • Sportsman Web: Tailored for parks and rec departments with customizable POS modules.

  • InnoSoft Fusion: Effective for managing recreation centers and university facilities with POS.

Other Notable Options

  • Omnify: E-commerce, event management, and scheduling with POS features.

  • Daxko Operations: Used by YMCAs and community facilities for daily operations and POS management.

  • ShapeNet: Designed for health clubs and wellness centers with integrated POS modules.

  • Park Software: Campground-focused, combining reservations with basic POS functions.

  • Centaman: Strong in attractions and leisure facilities for POS and management.

  • Univerus, ePACT, Jarvis, Parafait, DaySmart Recreation, RezExpert, DSE Rec Center, CampDoc: Regional or niche providers with POS and recreation management offerings.

Recreation POS

Recreation POS

 

Key POS Features

  • Integrated Payment Processing

    • Accepts credit/debit cards, eChecks, mobile/contactless payments, and supports PCI compliance for security.

    • Supports recurring payments for memberships and stores payment methods for repeat use.

  • Inventory Management

    • Tracks inventory for concessions, merchandise, equipment rentals, and provides alerts for low stock.

  • Facility and Event Scheduling

    • Allows booking and reservation of facilities, with master calendar features to prevent double bookings and ease scheduling.

    • Supports administrative approval and charge application for reservations.

  • Membership and Customer Account Management

    • Manages memberships, registrations, account balance, payment history, and provides robust customer profiles.

  • Reporting and Analytics

    • Generates customizable financial, operational, and attendance reports for decision-making and tracking.

  • Multiple Payment Methods

    • Accepts cash, credit cards, checks, and supports refunds and chargebacks; often supports in-person, online, and mobile payments.

  • Support for Concessions and Merchandise Sales

    • Handles point-of-sale transactions at multiple locations like concession stands, pools, and event booths.

  • Easy Fee Management

    • Supports flexible pricing, discounts, bundling, and multiple transaction types in a single payment.

  • Mobile POS / Remote Transactions

    • Enables on-the-go sales and access to customer data from any device, improving efficiency and customer interaction.

  • User Management and Security

    • Tracks employee activity, manages permissions, and ensures secure access to sensitive data.

Typical Pricing Models

  • RecTrac: Starts at a one-time license fee of $0.01, but most parks pay annual fees starting around $3,000.

  • RecDesk: Plans range from $3,835/year (Essential) to $16,250/year (Enterprise), with core features and customer support included across tiers.

  • Amilia: $99/month for small and growing organizations, with payment processing fees of 2.85% + $0.30 per transaction, plus a 1% service fee.

  • FMX (Facilities Management eXpress): Starts at $99/month, but configuration and features can affect final cost.

Cost Factors and Additional Fees

  • Hardware: Some providers include basic devices, while others charge separately; costs can reach $500–$2,000+ for full stations.

  • Payment Processing: Most providers charge 2.3–2.9% per transaction for credit/debit payments and may add fixed per-transaction fees.

  • Setup/Implementation: One-time implementation/training fees may range from a few hundred to several thousand dollars depending on client needs.

  • Add-Ons: Advanced modules for facility booking, event ticketing, or reporting may increase costs above base pricing.

recreation POS cost

Example RFP — 4-Attachment B – POS Software and Services – Pricing Forms 1

5-POS Software Services RFP 08052025

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