Vending Opportunities in SLED
A typical Request for Proposal (RFP) for vending services includes several key components designed to solicit comprehensive, competitive, and qualified proposals from potential vendors. The common sections and required information are listed below:
Current RFPs
IFB 1224 JFK and LaGuardia Airports FINAL
UTF-8RFP2094-26-1001-Vending20Service-Durham20Tech
specifications_draft_ep2526-04_vending_machine_services_at_various_city_locations
00285 Vending Machines RFP save under vendor name
58-RFP260004-Campus Vending Services
061LR-26 Specifications Revised by Addendum 2
Examples
1) Alaska Native Tribal Health Consortium (ANTHC)
| Field | Extracted Value |
|---|---|
| RFP ID | ANTHC 26-R-475186 |
| Issuer | Alaska Native Tribal Health Consortium |
| Location | Anchorage, Alaska (multiple ANTHC campus & support buildings; excludes ANMC) |
| What They’re Looking For | Full-service snack & beverage vending: supply, install, stock, maintain, and service vending machines, including healthier options and KPI reporting |
| How Many / Scope | Multiple locations across ANTHC facilities; exact machine count not specified (requirements contract, no guaranteed minimums) |
| When (Proposal Due) | Dec 22, 2025 – 5:00 PM AST |
| Contract Term | Up to 5 years (3-year base + two 1-year options) |
| Payment / Revenue Model | Vendor pays commission to ANTHC based on Schedule of Values; projected revenue reporting required |
| Key Requirements | Alaska-based operator, Anchorage/South Central presence, snack + beverage machines, maintenance SLAs, expansion plan |
| Likely Incumbent | Not disclosed / unclear (no historical data provided) |
1-1. 26-R-475186 RFP Campus Ven…
2) Webb County, Texas
| Field | Extracted Value |
|---|---|
| RFP ID | RFP 2026-004 |
| Issuer | Webb County, Texas |
| Location | Multiple County facilities (courts, sheriff/jail, admin buildings, community centers) |
| What They’re Looking For | County-wide vending machine services: furnish, install, operate, stock, maintain snack, beverage (cold & optional hot) machines |
| How Many / Scope | Large multi-site deployment (30+ snack & beverage locations explicitly listed) |
| When (Proposal Due) | Jan 5, 2026 – 4:00 PM CST |
| Contract Term | 3 years + up to two 1-year renewals |
| Payment / Revenue Model | Commission-based revenue share to County + full product pricing submission |
| Key Requirements | ADA-compliant machines, cash + card payments, guaranteed delivery sensors, strict repair SLAs (4-hour emergency), commission transparency |
| Likely Incumbent | Not stated; likely regional Texas vending operator |
Typical RFPs
- Alaska and Webb
- Vending 09-30-2025
- Vending Machines Cleveland RFP No. 2025-135
- Mon Sept 5 Drop — 43 RFPs — Sept 15 Vending RFPs
- League City RFP 25-027 Vending Machines POST 1
- Current Vending RFPs 9-12
- Contract Name Buying Organization Contractors
VENDING MACHINES IN FOUR DOCCS CORRECTIONAL LOCATIONS: EASTERN, OTISVILLE, ULSTER AND WOODBOURNE NEW YORK >> CHILDREN AND FAMILY SERVICES, OFFICE OF PEPSI-COLA NEWBURGH BOTTLING CO., INC. (1LCC4)
VENDING SERVICES NEW YORK >> MENTAL HEALTH, OFFICE OF SERVOMATION REFRESHMENTS INC
VENDING MACHINE SERVICES VIRGINIA >> NEWPORT NEWS, CITY OF (NEWPORT NEWS CITY) OLD DOMINION TOBACCO COMPANY I (49001)
MASTER VENDING SERVICES AGREEMENT IN ACCORDANCE WITH THE PROVISIONS OF THE SCHOOL BOARD`S INVITATION TO BID ITB #SDOC-25-B-015-GC THAT WAS BOARD APPROVED ON JUNE 24, 2025. SEE THE ATTACHED EXHIBITS: E FLORIDA >> OSCEOLA COUNTY SCHOOL DISTRICT Fairytale vending LLC
CAFÉ STYLE OPERATIONS AND VENDING SELF-SERVICE RETAIL OPTION VIRGINIA >> VIRGINIA COMMUNITY COLLEGE SYSTEM Balanced Choice Vending LLC
CAFÉ STYLE OPERATIONS AND VENDING SELF-SERVICE RETAIL OPTION VIRGINIA >> VIRGINIA COMMUNITY COLLEGE SYSTEM Legend Commerce, LLC
CAFÉ STYLE OPERATIONS AND VENDING SELF-SERVICE RETAIL OPTION VIRGINIA >> VIRGINIA COMMUNITY COLLEGE SYSTEM Kwik Kafe
CAFÉ STYLE OPERATIONS AND VENDING SELF-SERVICE RETAIL OPTION VIRGINIA >> VIRGINIA COMMUNITY COLLEGE SYSTEM GILLY VENDING, INC
CAFÉ STYLE OPERATIONS AND VENDING SELF-SERVICE RETAIL OPTION VIRGINIA >> VIRGINIA COMMUNITY COLLEGE SYSTEM CRH Catering Company
CAFÉ STYLE OPERATIONS AND VENDING SELF-SERVICE RETAIL OPTION VIRGINIA >> VIRGINIA COMMUNITY COLLEGE SYSTEM The Farley Experience LLC
VENDING MACHINES, NON-REFRIGERATED, SNACKS, LAUNDRY ITEMS, CANDY, CIGARETTES, ETC CALIFORNIA >> SANTA CLARA, COUNTY OF ARAMARK
VENDING MACHINE SERVICES FLORIDA >> PORT ST LUCIE, CITY OF (ST LUCIE) R & G Vending Inc
VENDING MACHINES FOR UTILITIES FLORIDA >> ORANGE, COUNTY OF Compass Group USA Inc by and through It’s Canteeen Division
VENDING MACHINE SERVICES VIRGINIA >> LOUDOUN COUNTY PUBLIC SCHOOLS JEM VENDING L.L.C.
VENDING MACHINE SERVICES VIRGINIA >> LOUDOUN COUNTY PUBLIC SCHOOLS KCW& KMB LLC
VENDING MACHINE SERVICES VIRGINIA >> LOUDOUN COUNTY PUBLIC SCHOOLS Canteen
VENDING MACHINE SERVICES VIRGINIA >> LOUDOUN COUNTY PUBLIC SCHOOLS KBG VENDING LLC
VENDING MACHINE SERVICES VIRGINIA >> LOUDOUN COUNTY PUBLIC SCHOOLS Nicetime vending
VENDING MACHINE SERVICES VIRGINIA >> LOUDOUN COUNTY PUBLIC SCHOOLS Vend Natural Middle Atlantic, LLC
VENDING SERVICES VIRGINIA >> VIRGINIA COMMUNITY COLLEGE SYSTEM VA INDUSTRIES F T BLIND (DBVI)
SMART VENDING MACHINE SERVICES CALIFORNIA >> SOUTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT FARMER’S FRIDGE
- Contract Name Buying Organization Contractors
- Greater Dayton vending RFP — Greater Dayton Regional Transit Authority (RTA) is seeking proposals from qualified vendors to provide quality food and beverage vending services at a reasonable cost for six (6) RTA facilities. Proposal due October 9, 2025
- University of Central Oklahoma — The University of Central Oklahoma is seeking interested parties, who would assume the responsibility, without cost to the University of Central Oklahoma, of
installing, maintaining, operating and servicing snack and beverage vending machines at location provided. — 2026p100-healthy-vending-rfp and rfp-2026p100-addendum
Background
Project Overview and Administrative Details:
Includes the project name, purpose/intent of the RFP, submission deadline, contact information, and clear labeling requirements for proposal submission.
Company Introduction and Capabilities:
Vendors must provide their legal status (corporation, partnership, etc.), address, contact person, and sometimes a brief company background. Proposals typically require a statement of the vendor’s knowledge, understanding, and capability to perform the work.
Scope of Services/Statement of Needs:
Outlines the specific locations and types of vending machines requested (snack, beverage, coffee, etc.), installation, stocking, servicing, and maintenance requirements. It may also detail expectations regarding product variety—including minimum offerings of healthy choices, organic, or local items—restocking frequencies, and technical requirements of vending machines (such as cashless payment capability and revenue tracking).
Service and Operational Plans:
Vendors provide their approach to service delivery, including plans for product selection, machine maintenance schedules, refill frequencies, customer service protocols, and how complaints or refunds are handled. Some RFPs require a management plan detailing staff roles, training, and customer service procedures.
List of Products and Pricing:
A detailed list of proposed products (snacks, drinks, healthy alternatives), corresponding prices, brand options, and nutritional information is usually required.
References and Previous Experience:
Proposers are asked to provide references and a list of similar past projects, including customer contact information to verify satisfaction and reliability. Demonstrations of relevant experience, particularly with contracts of comparable size and scope, are common.
Contract Terms and Regulatory Compliance:
Acknowledgment of standard contract terms and conditions, licensing and permit requirements, insurance certificates, and agreement to abide by local, state, and federal regulations must be included.
Cost Proposal/Commission Structure:
Cost proposals (sometimes submitted separately from the main proposal) include commission rates to be paid to the client/owner, pricing of goods, and projected financial data such as a profit and loss pro forma.
Proposal Formatting and Submission Instructions:
Instructions detail formatting (often requiring both hard copy and electronic copy), marking of envelopes, number of copies, and requirements for allowable submission methods and deadlines.
Optional/Additional Elements:
Requirements for submitting a sample monthly or financial report.
Health and nutrition standards (e.g., percentage of healthy foods).
Details about subcontractors and employment practices.
These requirements ensure the RFP is detailed enough to compare proposals objectively and to facilitate the selection of the most suitable vendor for the vending services sought.
Key points and specific content or numbers may vary according to the nature of the institution issuing the RFP (e.g., municipality, school district, or private company) and the complexity or locations of vending services required.
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